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Reception tables set under the covered Open-Air Ramada at Bohio Vista

Event Planning Guidelines

A fusion of desert beauty and island soul

This guide has been designed to help create a smooth, organized, and enjoyable experience for every couple, family, and guest while protecting the quality and integrity of Bohio Vista Venue.

Welcome & Purpose

  • These guidelines help create a smooth, safe, and enjoyable experience while protecting the venue and ensuring exceptional celebrations.

Booking, Reservations & Payments

Reservation & Retainer

  • A $1,500 non-refundable retainer is required to reserve a date.

  • Dates are not guaranteed until the agreement and retainer are received.

Payments

  • Remaining balances are due 90 days prior to the event date.

Damage Deposit

  • A refundable $500 damage deposit is required.

  • Damage deposits are typically refunded within 48 hours following inspection.

Rates

  • Rates lock at the time of booking.

  • Bohio Vista reserves the right to adjust rates for future unreserved dates.

Booking

  • Availability and promotional pricing may change until officially booked.

Rescheduling & Cancellation

  • Rescheduling is permitted outside 60 days, subject to availability and pricing differences.

  • Cancellations 90+ days prior may qualify for a partial refund excluding the retainer fee.

  • No refunds are issued within 90 days of the scheduled event date.

Event Insurance

  • Event liability insurance is required for all private events.

Guest Count & Capacity

  • Final guest counts are generally due 14 days prior.

  • Venue capacity accommodates up to 200 guests depending on layout.

Vendors, Alcohol & Entertainment

Outside Vendors

  • Clients may bring their own caterers, DJs, decorators, desserts, and entertainment providers.

Alcohol & Bar Service

  • BYO alcohol is permitted.

  • Alcohol must be served by designated staff.

  • Select packages offer an enhanced bar experience designed to elevate your celebration with professionally managed beverage service.

Music & Entertainment

  • DJs, bands, and playlists are welcome and must comply with venue and local requirements.

Décor, Setup & Cleanup

Décor

  • No glitter, confetti, nails, screws, staples, or damaging adhesives.

  • Décor must be free-standing and non-damaging.

Setup & Cleanup

  • Clients and vendors must follow scheduled setup and breakdown times.

Venue Comfort & Facilities

Weather & Outdoor Events

  • Climate-support features may include shaded areas, evaporative coolers, ceiling fans, and Pyramid Patio Heaters.

Bathrooms

  • Three private lockable restrooms are available: Female, Male, and ADA-compliant.

  • Bathrooms are stocked, cleaned before events, and serviced after events by Bohio Vista staff.

Venue Features & Amenities

  • Sunset Terrace

  • Open-Air Ramada

  • Evaporative Coolers

  • Pyramid Patio Heaters

  • ADA Accessibility

  • Dedicated Parking

  • Restroom Trailer

Privacy

  • Bohio Vista may use event photos for marketing unless clients opt out in writing.

  • Security cameras are present in main event spaces, excluding bathrooms.

Tours & Consultations

  • Private tours and consultations are available by appointment at no cost.

Contact

Bohio Vista Venue
(520) 808-9130
[email protected]